Difference between revisions of "Booking rooms"
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| − | + | [[Category:Procedures and guidelines]] | |
| − | + | == Access to booking system == | |
| + | Booking of lab rooms is regulated through the University's calendar system. To get permission to book lab rooms, send an email to the lab manager (franziko@uio.no). | ||
| − | + | == General booking guidelines == | |
| + | For the EyeLink-room, EEG-room and downstairs Eye-tracking room, each lab user is given set lab times. This is to ensure fair and efficient use of the lab. After registering your project using this [https://nettskjema.no/a/350729#/page/1<nowiki> Nettskjema], you will be given lab times in line with your preferred testing schedule. You will also be added to a Teams chat with other lab users. If you have registered your project but not gained access to the lab or Teams chat, please get in touch with lab RA Ola (olateid@uio.no).</nowiki> | ||
| − | + | Booking of the Video studio is done in strict chronological order (first come, first serve). | |
| − | == How to book | + | Please book rooms only when you are certain you will need them. Block booking of rooms and equipment several days/weeks in a row in the absence of actual participants is not allowed. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab facilities. When booking lab time, make sure to include extra time for saving your data and deleting it on the lab equipment. |
| + | |||
| + | == How to book lab rooms == | ||
=== Outlook === | === Outlook === | ||
| − | + | The four testing rooms of the lab (Video studio, downstairs Eye-tracking room, EyeLink room and EEG room) can be booked via the Outlook calendar system of the University of Oslo. It is best to download the Outlook app to do this. | |
| − | + | ||
| − | + | Here is a detailed step-by-step guide to adding calendars and booking rooms using Outlook: | |
| − | + | ||
| − | [[File: | + | === Adding a new calendar === |
| + | 1) Open the Outlook app | ||
| + | |||
| + | 2) Click the Calendar icon in the top left corner | ||
| + | |||
| + | 3) On the left hand side, right-click the heading that says "Other Calendars". Navigate to "Add Calendar", and then click "From Room List": | ||
| + | [[File:BOOKING 1.png|none|thumb|692x692px]] | ||
| + | 4) In the box that opens, search "HWH" for Henrik Wergelands hus. Double click on the calendars you want to add (the lab calendars start with "HWH: Sociocognitive lab"), then click "OK". | ||
| + | [[File:BOOKING 2.png|none|thumb|691x691px]] | ||
| + | Congratulations! You will now find the calendars under "Other Calendars" in Outlook. | ||
| + | |||
| + | === Booking lab spaces === | ||
| + | Once you have added the rooms to your calendar, you can make your own bookings. This is done by...: | ||
| − | + | 1) Marking the desired timeslot in your personal calendar (1), and then clicking "New Meeting" (2) in the top left corner. | |
| − | + | [[File:BOOKING 3.0.png|none|thumb|607x607px]] | |
| + | 2) In the box that opens, write a suitable title for your booking | ||
| − | + | 3) Click "Location" (1) | |
| − | In | + | 4) In the box that opens (2), search for "HWH" and double click the room you want to book. Click "OK" |
| − | + | 5) Click "Send" (3) | |
| + | [[File:BOOKING 4.png|none|thumb|677x677px]] | ||
| − | + | After having successfully booked the room, you should see the booking both in your personal calendar and in the room calendar (in this case HWH: Sociocognitive lab - Eyetracker (Grønn)): | |
| + | [[File:BOOKING 5.png|none|thumb|675x675px]] | ||
| − | === | + | === Cancelling a booking === |
| + | To cancel a booking, follow these steps: | ||
| − | + | 1) Click once to highlight the booking you want to cancel in your personal calendar (1) | |
| − | + | 2) Click "Cancel Meeting" in the top left corner (2) | |
| − | |||
| − | |||
| − | + | 3) In the box that opens, click "Send Cancellation" (3) | |
| − | + | [[File:BOOKING 6.png|none|thumb|710x710px]] | |
| − | + | === Outlook Web App (OWA) === | |
| − | + | OWA (http://mail.uio.no) is available for the web and mobile phones (iOS and Android). You cannot book rooms using Apple Calendar, so users of this calendar application should use OWA instead when booking time in the lab. | |
Latest revision as of 12:43, 26 October 2023
Contents
Access to booking system
Booking of lab rooms is regulated through the University's calendar system. To get permission to book lab rooms, send an email to the lab manager (franziko@uio.no).
General booking guidelines
For the EyeLink-room, EEG-room and downstairs Eye-tracking room, each lab user is given set lab times. This is to ensure fair and efficient use of the lab. After registering your project using this [https://nettskjema.no/a/350729#/page/1 Nettskjema], you will be given lab times in line with your preferred testing schedule. You will also be added to a Teams chat with other lab users. If you have registered your project but not gained access to the lab or Teams chat, please get in touch with lab RA Ola (olateid@uio.no).
Booking of the Video studio is done in strict chronological order (first come, first serve).
Please book rooms only when you are certain you will need them. Block booking of rooms and equipment several days/weeks in a row in the absence of actual participants is not allowed. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab facilities. When booking lab time, make sure to include extra time for saving your data and deleting it on the lab equipment.
How to book lab rooms
Outlook
The four testing rooms of the lab (Video studio, downstairs Eye-tracking room, EyeLink room and EEG room) can be booked via the Outlook calendar system of the University of Oslo. It is best to download the Outlook app to do this.
Here is a detailed step-by-step guide to adding calendars and booking rooms using Outlook:
Adding a new calendar
1) Open the Outlook app
2) Click the Calendar icon in the top left corner
3) On the left hand side, right-click the heading that says "Other Calendars". Navigate to "Add Calendar", and then click "From Room List":
4) In the box that opens, search "HWH" for Henrik Wergelands hus. Double click on the calendars you want to add (the lab calendars start with "HWH: Sociocognitive lab"), then click "OK".
Congratulations! You will now find the calendars under "Other Calendars" in Outlook.
Booking lab spaces
Once you have added the rooms to your calendar, you can make your own bookings. This is done by...:
1) Marking the desired timeslot in your personal calendar (1), and then clicking "New Meeting" (2) in the top left corner.
2) In the box that opens, write a suitable title for your booking
3) Click "Location" (1)
4) In the box that opens (2), search for "HWH" and double click the room you want to book. Click "OK"
5) Click "Send" (3)
After having successfully booked the room, you should see the booking both in your personal calendar and in the room calendar (in this case HWH: Sociocognitive lab - Eyetracker (Grønn)):
Cancelling a booking
To cancel a booking, follow these steps:
1) Click once to highlight the booking you want to cancel in your personal calendar (1)
2) Click "Cancel Meeting" in the top left corner (2)
3) In the box that opens, click "Send Cancellation" (3)
Outlook Web App (OWA)
OWA (http://mail.uio.no) is available for the web and mobile phones (iOS and Android). You cannot book rooms using Apple Calendar, so users of this calendar application should use OWA instead when booking time in the lab.
