Difference between revisions of "Code of Conduct"

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(During your visit: piloting hours and being charged for booked hours.)
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== '''During your visit''' ==
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[[Category:Procedures and guidelines]]
  
'''Good practice and tips for using the lab:'''
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'''Prerequisites for lab use'''
* First of all: all users in the lab need to have a valid user agreement for each project and take a mandatory course on using the relevant equipment in the lab. A project can be everything from a five year project to a single experiment. You can make a project application here. As a registered user, you can book equipment and rooms.
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* You might need to take a course/workshop or read a tutorial to be able to use the equipment.  
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* Project application: All users need to fill in a project application: [https://nettskjema.no/a/booking-of-multiling-lab Nettskjema for Project Registration]
* If you want to use our facilities (rooms, systems, software, hardware etc), see if it is availble in the calendar at UiO (Exchange). Make sure to book it properly and do not forget to put your name, experiment and contact info in the booking. ''Book rooms and equipment only when you are certain you will need it!'' External users will be charged for all hours booked (after two piloting hours).
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* DO NOT take any equipment from other rooms. It may be part of an experiment set up, even if it is not used at the moment.
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* User agreement: All users must sign a user agreement jointly with the Lab Manager/Lab Director.
* If you cannot find the equipment you need, contact lab-support@hf.uio.no.
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* Many of the recording- and stimuluscomputers have very specific setups that shouldn't be changed. To avoid compromising recordings, none of those computers have any antivirus software installed, as an unplanned virusscan might affect the recordings. For that reason it is only allowed to connect external usb-drives lended out from the technicians. Any datatransfer should be done through the secure network to the TSD server.    
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* Introduction and training: In an obligatory initial meeting with the Lab Manager, potential costs will be discussed, lab-related information will be shared and practical training with the relevant equipment and software will be provided.
* ''The workflow should be as follows:'' Prepare the experiment either on your own computer or one of the computers in the data room on the second room. When the experiment is ready connect to TSD. Copy the experiment files to the server, and move the files in to your project folder within TSD.
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* If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.  
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* If software/hardware needs updating, please contact lab-support@hf.uio.no. 
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'''Booking of lab space'''
* All studies must abide by the ethical guidelines for human participants. Participants should sign a consent form before leaving the experiment. Information about informed consent can be found here (PDF).
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* Lab rooms are booked on a first come, first serve basis.
* Keep the rooms clean and tidy. No cups, glasses or dishes are allowed within the lab.
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* Make sure you know how to evacuate yourself and possible participants from the premises in case of fire.  
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* Please book rooms only when you are certain you will need them. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab.
* After your experiment is finished, make sure to clear away the set up and anything that doesn't belong to the lab. If you plan to do another experiment with the same set up, you can let it be, if you have a planned date for this. Leave a note stating your contact information and date for when you plan to resume your activity on the set up, so we can contact you if it needs to be moved. If you do not have a specified date, please remove the set up.
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* For more information on the booking of lab space and access to the lab, see: [https://wiki.uio.no/hf/multiling/index.php/Booking_rooms Booking rooms].
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'''General guidelines for lab use'''
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* The lab should only be used for research-related activities such as experiment preparation, testing of participants and data transfer.
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* Keep the rooms clean and tidy and do not eat and drink in the lab.  
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* When you are testing participants, put up the “Experiment ongoing” sign to inform people that they need to be quiet in the hallway and control room and should not enter a specific lab room.  
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* After your lab session, bring the lab back to the state it was in before you have used it (or an even better one):
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1. Clear away your experimental setup (unless you have arranged for otherwise, see below). If you have used the EEG system, clean the electrodes and cap.
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2. Delete your data on all lab devices after storing it.
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3. Take with you everything that does not belong to the lab.
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4. Shut down the equipment if required (see instructions).
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5. Turn off the lights.
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'''Equipment'''
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* The lab equipment is expensive and must be handled with care. Only people with sufficient practical experience and training are allowed to use the equipment. Please follow the instructions and user manuals carefully and contact the Lab Manager (contact-lab@iln.uio.no) or Lab Engineers (lab-support@hf.uio.no) if you have any questions or technical difficulties.
 +
 
 +
* Please do not make changes to existing arrangements of equipment and user settings, as this might be part of an ongoing experiment. In case of doubt, please contact the lab Manager (contact-lab@iln.uio.no).
 +
 
 +
* If you plan more sessions with the same experimental setup in the near future (with planned dates), seek approval from the Lab manager (contact-lab@iln.uio.no) to leave the setup in place between sessions. Note that such an arrangement is only possible if it does not collide with the needs of other lab users. If approved, please leave a note on the equipment stating your contact information and date when you plan to resume your activity, so that other lab users can contact you if necessary.
 +
 
 +
* If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.
 +
 
 +
 
 +
'''Data management'''
 +
* Lab users are responsible for the data management in their research project, that is the appropriate handling, storage and long-term archiving of research data.
 +
 
 +
* After every session, save your data to TSD or your encrypted hard drive. We cannot guarantee that data left on lab devices will be stored. After successful saving, delete your data on all lab devices. This is important in order to prevent that other lab users have unauthorized access to your potentially sensitive data.  
 +
 
 +
* Many of the recording and stimulus computers have no antivirus software installed to avoid that recordings get compromised by unplanned virus scans. This is why only storage media such as usb sticks and external hard drives acquired by UiO should be connected. Any data transfer to the TSD server should be done through the secure network. 
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'''Publication'''
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* Acknowledgement: Lab users should also mention MultiLing's Socio-Cognitive Laboratory in Acknowledgements in any ensuing publication alongside funders using the following formulation: “The author(s) gratefully acknowledge(s) MultiLing's Socio-Cognitive Laboratory”.
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 +
 
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'''Ethical and safety regulations'''
 +
* All studies must abide by the ethical guidelines for human participants. Participants (or their legal guardians) need to sign a consent form before they participate.  
 +
 
 +
* Make sure you know how to evacuate yourself and your participants from the premises in case of fire. Please carefully read the [https://uio.no/english/about/hse/fire/ University of Oslo's information on fire safety].

Revision as of 12:59, 11 February 2020


Prerequisites for lab use

  • User agreement: All users must sign a user agreement jointly with the Lab Manager/Lab Director.
  • Introduction and training: In an obligatory initial meeting with the Lab Manager, potential costs will be discussed, lab-related information will be shared and practical training with the relevant equipment and software will be provided.


Booking of lab space

  • Lab rooms are booked on a first come, first serve basis.
  • Please book rooms only when you are certain you will need them. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab.
  • For more information on the booking of lab space and access to the lab, see: Booking rooms.


General guidelines for lab use

  • The lab should only be used for research-related activities such as experiment preparation, testing of participants and data transfer.
  • Keep the rooms clean and tidy and do not eat and drink in the lab.
  • When you are testing participants, put up the “Experiment ongoing” sign to inform people that they need to be quiet in the hallway and control room and should not enter a specific lab room.
  • After your lab session, bring the lab back to the state it was in before you have used it (or an even better one):

1. Clear away your experimental setup (unless you have arranged for otherwise, see below). If you have used the EEG system, clean the electrodes and cap.

2. Delete your data on all lab devices after storing it.

3. Take with you everything that does not belong to the lab.

4. Shut down the equipment if required (see instructions).

5. Turn off the lights.


Equipment

  • The lab equipment is expensive and must be handled with care. Only people with sufficient practical experience and training are allowed to use the equipment. Please follow the instructions and user manuals carefully and contact the Lab Manager (contact-lab@iln.uio.no) or Lab Engineers (lab-support@hf.uio.no) if you have any questions or technical difficulties.
  • Please do not make changes to existing arrangements of equipment and user settings, as this might be part of an ongoing experiment. In case of doubt, please contact the lab Manager (contact-lab@iln.uio.no).
  • If you plan more sessions with the same experimental setup in the near future (with planned dates), seek approval from the Lab manager (contact-lab@iln.uio.no) to leave the setup in place between sessions. Note that such an arrangement is only possible if it does not collide with the needs of other lab users. If approved, please leave a note on the equipment stating your contact information and date when you plan to resume your activity, so that other lab users can contact you if necessary.
  • If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.


Data management

  • Lab users are responsible for the data management in their research project, that is the appropriate handling, storage and long-term archiving of research data.
  • After every session, save your data to TSD or your encrypted hard drive. We cannot guarantee that data left on lab devices will be stored. After successful saving, delete your data on all lab devices. This is important in order to prevent that other lab users have unauthorized access to your potentially sensitive data.
  • Many of the recording and stimulus computers have no antivirus software installed to avoid that recordings get compromised by unplanned virus scans. This is why only storage media such as usb sticks and external hard drives acquired by UiO should be connected. Any data transfer to the TSD server should be done through the secure network.


Publication

  • Acknowledgement: Lab users should also mention MultiLing's Socio-Cognitive Laboratory in Acknowledgements in any ensuing publication alongside funders using the following formulation: “The author(s) gratefully acknowledge(s) MultiLing's Socio-Cognitive Laboratory”.


Ethical and safety regulations

  • All studies must abide by the ethical guidelines for human participants. Participants (or their legal guardians) need to sign a consent form before they participate.