Difference between revisions of "Code of Conduct"

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[[Category:Procedures and guidelines]]
 
[[Category:Procedures and guidelines]]
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'''General guidelines for lab use'''
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* Before using the lab, the lab project needs to be approved ([https://wiki.uio.no/hf/multiling/index.php/Category:Procedures_and_guidelines see here for more information]).
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* The project manager/principal investigator is ultimately responsible for research design, data collection, analyses and compliance with good ethical practice (see below). Lab staff can assist with these issues but is not responsible for research.
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* Project managers must formulate a short project description for the Projects page of the lab's website.
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* The lab should only be used for research-related activities such as experiment preparation, testing of participants, and data transfer.
  
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== '''During your visit''' ==
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* Keep the rooms clean and tidy, and do not eat and drink in the lab.
  
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'''Good practice and tips for using the lab:'''
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* When you are testing participants, put up the “Experiment ongoing” sign to inform people that they need to be quiet in the hallway and control room and should not enter a specific lab room.
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* First of all: all users in the lab need to have a valid user agreement for each project and take a mandatory course on using the relevant equipment in the lab. A project can be everything from a five year project to a single experiment. You can make a project application here. As a registered user, you can book equipment and rooms.
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* You might need to take a course/workshop or read a tutorial to be able to use the equipment.  
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* After your lab session, bring the lab back to the state it was in before you used it (or an even better one):
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* If you want to use our facilities (rooms, systems, software, hardware etc), see if it is availble in the calendar at UiO (Exchange). Make sure to book it properly and do not forget to put your name, experiment and contact info in the booking. ''Book rooms and equipment only when you are certain you will need it!'' External users will be charged for all hours booked (after two piloting hours).
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# Clear away your experimental setup (unless you have arranged otherwise, see below). If you have used the EEG system, clean the electrodes and cap.
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* DO NOT take any equipment from other rooms. It may be part of an experiment set up, even if it is not used at the moment.
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# Delete your data on all lab devices after storing it.
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* If you cannot find the equipment you need, contact lab-support@hf.uio.no.
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# Take with you everything that does not belong to the lab.
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* Many of the recording- and stimuluscomputers have very specific setups that shouldn't be changed. To avoid compromising recordings, none of those computers have any antivirus software installed, as an unplanned virusscan might affect the recordings. For that reason it is only allowed to connect external usb-drives lended out from the technicians. Any datatransfer should be done through the secure network to the TSD server.       
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# Shut down the equipment if required (see instructions).
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* ''The workflow should be as follows:'' Prepare the experiment either on your own computer or one of the computers in the data room on the second room. When the experiment has been done connect to TSD. Copy the experiment files to the server, and move the files in to your project folder within TSD.
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# Turn off the lights.
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* If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.  
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* For future applications for funding that include the use of the Socio-Cognitive Laboratory, make sure to include lab costs in the budget.
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* If software/hardware needs updating, please contact lab-support@hf.uio.no. 
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* All studies must abide by the ethical guidelines for human participants. Participants should sign a consent form before starting the experiment. Information about informed consent can be found here (PDF).
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* Keep the rooms clean and tidy. No cups, glasses or dishes are allowed within the lab.
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'''Booking of lab space'''
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* Make sure you know how to evacuate yourself and possible participants from the premises in case of fire.  
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* Lab rooms are booked on a first come, first serve basis.
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* After your experiment is finished, make sure to clear away the set up and anything that doesn't belong to the lab. If you plan to do another experiment with the same set up, you can let it be, if you have a planned date for this. Leave a note stating your contact information and date for when you plan to resume your activity on the set up, so we can contact you if it needs to be moved. If you do not have a specified date, please remove the set up.
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* Please book rooms only when you are certain you will need them. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab.
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* For more information on the booking of lab space and access to the lab, see: [https://wiki.uio.no/hf/multiling/index.php/Booking_rooms Booking rooms].
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 +
 
 +
'''Equipment'''
 +
* The lab equipment is expensive and must be handled with care. Only people with sufficient practical experience and training are allowed to use the equipment. Please follow the instructions and user manuals carefully and contact the lab engineer if you have any questions or technical difficulties.   
 +
 
 +
* If you damage or break equipment, please let the lab engineer or lab manager know as soon as possible.
 +
* Please do not make changes to existing arrangements of equipment and user settings, as this might be part of an ongoing experiment. In case of doubt, please contact the lab manager or lab engineer.
 +
 
 +
* If you plan more sessions with the same experimental setup in the near future (with planned dates), seek approval to leave the setup in place between sessions. Note that such an arrangement is only possible if it does not collide with the needs of other lab users. If approved, please leave a note on the equipment stating your contact information and the date when you plan to resume your activity, so that other lab users can contact you if necessary.
 +
 
 +
* If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.
 +
 
 +
 
 +
'''Data management'''
 +
* Lab users are responsible for the data management in their research project, that is the appropriate handling, processing, storage, and long-term archiving of research data.
 +
 
 +
* After every session, save your data as specified in your data management plan. We recommend using the [https://wiki.uio.no/hf/multiling/index.php/Category:Data_management lab's storage hotel for the storage of up to red data].
 +
* After successful saving, delete your data on all lab devices. This is important in order to prevent that other lab users have unauthorized access to your potentially sensitive data.  
 +
 
 +
* Many of the recording and stimulus computers have no antivirus software installed to avoid that recordings get compromised by unplanned virus scans. This is why only storage media such as usb sticks and external hard drives acquired by UiO should be connected. Any data transfer to the TSD server should be done through the secure network. 
 +
 
 +
 
 +
'''Publication'''
 +
* Acknowledgment: Lab users should mention MultiLing's Socio-Cognitive Laboratory in the Acknowledgements section of any ensuing publication alongside funders using a formulation such as the following: “The author(s) gratefully acknowledge(s) MultiLing's Socio-Cognitive Laboratory”.
 +
 
 +
 
 +
'''Ethical and safety regulations'''
 +
* All studies must abide by the ethical guidelines for human participants. Participants (or their legal guardians) need to sign a consent form before they participate. It is especially important that the necessary ethics approvals (e.g. from Sikt, REK) are secured before a study is conducted.
 +
 
 +
* Make sure you know how to evacuate yourself and your participants from the premises in case of fire. Please carefully read the [https://uio.no/english/about/hse/fire/ University of Oslo's information on fire safety].

Latest revision as of 10:19, 9 August 2023

General guidelines for lab use

  • Before using the lab, the lab project needs to be approved (see here for more information).
  • The project manager/principal investigator is ultimately responsible for research design, data collection, analyses and compliance with good ethical practice (see below). Lab staff can assist with these issues but is not responsible for research.
  • Project managers must formulate a short project description for the Projects page of the lab's website.
  • The lab should only be used for research-related activities such as experiment preparation, testing of participants, and data transfer.
  • Keep the rooms clean and tidy, and do not eat and drink in the lab.
  • When you are testing participants, put up the “Experiment ongoing” sign to inform people that they need to be quiet in the hallway and control room and should not enter a specific lab room.
  • After your lab session, bring the lab back to the state it was in before you used it (or an even better one):
  1. Clear away your experimental setup (unless you have arranged otherwise, see below). If you have used the EEG system, clean the electrodes and cap.
  2. Delete your data on all lab devices after storing it.
  3. Take with you everything that does not belong to the lab.
  4. Shut down the equipment if required (see instructions).
  5. Turn off the lights.
  • For future applications for funding that include the use of the Socio-Cognitive Laboratory, make sure to include lab costs in the budget.


Booking of lab space

  • Lab rooms are booked on a first come, first serve basis.
  • Please book rooms only when you are certain you will need them. If you cannot keep your lab appointment, delete your booking in the calendar as soon as possible to give other people the opportunity to use the lab.
  • For more information on the booking of lab space and access to the lab, see: Booking rooms.


Equipment

  • The lab equipment is expensive and must be handled with care. Only people with sufficient practical experience and training are allowed to use the equipment. Please follow the instructions and user manuals carefully and contact the lab engineer if you have any questions or technical difficulties.
  • If you damage or break equipment, please let the lab engineer or lab manager know as soon as possible.
  • Please do not make changes to existing arrangements of equipment and user settings, as this might be part of an ongoing experiment. In case of doubt, please contact the lab manager or lab engineer.
  • If you plan more sessions with the same experimental setup in the near future (with planned dates), seek approval to leave the setup in place between sessions. Note that such an arrangement is only possible if it does not collide with the needs of other lab users. If approved, please leave a note on the equipment stating your contact information and the date when you plan to resume your activity, so that other lab users can contact you if necessary.
  • If several people use the same equipment to run experiments, inform the other experimenters if you have made significant changes to software/hardware.


Data management

  • Lab users are responsible for the data management in their research project, that is the appropriate handling, processing, storage, and long-term archiving of research data.
  • After every session, save your data as specified in your data management plan. We recommend using the lab's storage hotel for the storage of up to red data.
  • After successful saving, delete your data on all lab devices. This is important in order to prevent that other lab users have unauthorized access to your potentially sensitive data.
  • Many of the recording and stimulus computers have no antivirus software installed to avoid that recordings get compromised by unplanned virus scans. This is why only storage media such as usb sticks and external hard drives acquired by UiO should be connected. Any data transfer to the TSD server should be done through the secure network.


Publication

  • Acknowledgment: Lab users should mention MultiLing's Socio-Cognitive Laboratory in the Acknowledgements section of any ensuing publication alongside funders using a formulation such as the following: “The author(s) gratefully acknowledge(s) MultiLing's Socio-Cognitive Laboratory”.


Ethical and safety regulations

  • All studies must abide by the ethical guidelines for human participants. Participants (or their legal guardians) need to sign a consent form before they participate. It is especially important that the necessary ethics approvals (e.g. from Sikt, REK) are secured before a study is conducted.
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